TERMS & CONDITIONS OF CENTRE PHYSI-K
Risk acceptance
I (registration account holder) declare that I am duly authorized to act for and on behalf of the Minor as well as for all other members of my registration account for the participation in one or more of the activities sanctioned by Physi-K Center and this, according to the terms and conditions of this document.
I am aware of the nature of the activities offered and therefore acknowledge and agree that by participating in these activities, members of my registration account are at risk of injury, which may be significant.
I declare that it is with full knowledge of these risks that I agree to allow the members of my registration account (as well as myself) to access the site and/or to participate in any of the events sanctioned by Physi-K Center.
I also understand that all safety rules applicable to participation must be respected.
The Centre Physi-K is not responsible for lost or stolen items.
Medical care
– I agree to keep my child at home if he or she has signs of the flu, a fever, or if the child’s condition does not seem to be suitable for sports.
– I agree that the Centre Physi-K may place my child in isolation under the supervision of a trainer if he/she presents flu-like symptoms and this, until I arrive at the Center to pick up my child.
– I authorize Physi-K Center to provide all members of my registration account with all necessary nursing care in case of accident or injury. I also authorize transportation by ambulance, or otherwise, to a hospital facility if deemed necessary by the management or by a trainer of the Centre Physi-K.
Waiver of all claims for damages & or property loss
On behalf of all the members of my registration account, I waive any recourse for any material damage or loss of objects, during our presence on the site, during participation in one or more of the events of the Centre Physi-K, whether such material damage is caused by an accident, by the fault of a third party or otherwise. This waiver benefits the Centre Physi-K, its administrators, employees, members, and assigns as well as the promoters, participants, or any other person or entity having participated in the realization of the activity, its implementation, or its promotion.
Photos and videos
By creating a registration account and registering any of the members of the account, I authorize the Centre Physi-K to use any photographs and/or videos of me or members of my registration account for advertising purposes, brochures, newspapers, social networking websites etc. All material will remain the property of the Centre Physi-K. I agree to notify Physi-K Center in writing if I do not want photos or videos of my family members to be taken and/or published.
Communication
I authorize Physi-K Center to communicate with me or with the persons registered in my account by electronic or other means in order to provide us with messages, information or promotions related to the activities of Physi-K Center. In order to receive all important information, I also agree to have my email added to the Centre’s newsletter but I understand that I can unsubscribe at any time.
Travel (day camp)
I authorize my child to travel with his/her group and monitors by school bus and/or Laval’s transportation company during outings to the park, pool or special outings.
Other documents
By registering a member of my account to an activity of the Centre Physi-K, I also agree to respect the code of ethics and all the documents related to the different courses and activities of the Centre Physi-K. We agree to abide by the present terms and conditions document of Physi-K Center.
We, (I and the members of my registration account) declare that we have read the risks and conditions listed in this form and that we are able to undertake the program with full knowledge of the various clauses and accepting the risks that may be involved in the activities for which we are registering.
CENTRE PHYSI-K RULES & CODE OF ETHICS
COMMUNICATIONS
– It is your responsibility to check your email and junk mail regularly and to follow us on our social networks to stay informed of special announcements.
– All payments must be paid in full before the start of the activities in order to participate
– In order to reserve a place in a group, full payment for the course must be made at the time of registration.
– If a family has a balance due on its file, the Centre Physi-K reserves the right to refuse access to all family members registered for an activity until the balance is paid in full.
– Payments are accepted by credit card (Visa or Mastercard) or cash.
REFUND POLICY
– If you cancel a registration before the beginning of the course, the totality of the fees paid will be reimbursed at no charge.
– If you cancel after classes have begun: You will receive a refund for the remaining classes of the session (that were not attended) and a penalty of 10% of the price of the classes that were not attended.
– Any missed class, for whatever reason (except on presentation of a medical paper) will not be refunded, moved or credited.
– Refunds can only be made in case of injury or health problems upon presentation of a medical bill mentioning the cessation of activities. The amount of the refund will be prorated for the remaining classes at the time of obtaining the medical paper.
– In case of cancellation of a course by Physi-K Center, we will reschedule the course or we will refund or credit the course.
– If a course does not reach the minimum number of registrations required and the Centre Physi-K has to cancel the season for this reason, you will be able to either choose another day, apply a credit for the amount paid or request a total refund of the payment made. A credit and reimbursement is non-transferable to a person not on registration file.
CODES OF ETHICS
GENERAL
– Respect all employees, members and other parents of the Centre
– Use appropriate language and act respectfully at all times with the Physi-K Center team and with others
– Leave the premises clean when you leave a room
– No food or beverages are allowed in the gym (except water).
– If some participants present particularities in terms of health, motor skills or understanding of the guidelines, the Physi-K Center officials must be informed in order to advise the coaches.
OF STUDENTS
– Respect your coaches and other students at all times
– Have fun and a positive attitude during training and be willing to take on new challenges!
– During training sessions, sportswear is mandatory according to the requirements of the sport practiced
– Hair must be tied back and out of the way or short enough to ensure the safety of the athlete
– Wearing a headband or a “pass” is prohibited
– For security reasons, the wearing of jewelry is strictly prohibited
– Glasses may be worn with a safety strap
– Deposit personal belongings in the locker rooms
– A reusable water bottle is accepted but must be left in the reserved areas
– No athlete is allowed to be in the gym area outside of class time
– Any clothing from other associations/clubs may not be worn during training
– It is strictly forbidden to leave the premises without notifying the coach responsible for the group
– It is forbidden to chew gum or any other candy during training sessions
– It is forbidden to have false nails and natural nails must remain short
FOR PARENTS
– Respect the coaches and their decisions
– Do not interfere with your child’s training or practice
– Be as quiet as possible when you are on the mezzanine to avoid disturbing the students. If you need to talk on the phone, please leave the gym.
– Encourage your child to play his or her sport for fun and recognize his or her fears and limitations
– Pick up your child when the class ends. We will tolerate a 5 minute delay but beyond that, fees may apply.
– The area next to the locker rooms is reserved for parents and visitors to watch the classes. No other place is tolerated to observe the courses
– To speak to your child’s coach, please do so before or after class, depending on the coach’s availability
– Any delay of more than 10 minutes at the end of class will result in a fee of 1$ per minute which must be given to the coach who was with your child.
– Respect all rules and regulations given by the coaches and club staff and ensure that my child follows them.
– Any type of aggression and/or negative attitude towards a coach or club staff member will not be tolerated.
DRESS CODES
– 18 months to 3 years old: sportswear
– Gymnastics: Gymnastics jersey mandatory. Leggings or shorts allowed
– Cheerleading: Training top and t-shirt allowed. Running/cheerleading shorts and shoes are mandatory.
– Jewelry may not be worn at any time (bracelets, ankle chains, earrings, belly buttons, eyebrows, etc.)
ATTENDANCE AND TRAINING (competitive cheerleading)
– When registering, you must be aware that cheerleading is a team sport. Attendance and punctuality at all practices and events is crucial. We understand that exceptional circumstances may arise, however, you must notify the coach or notify us by email or by leaving a message on the Centre’s voice mail.
– Competitions and events are mandatory and you must ensure that your child is present and on time.
– It is recommended to arrive 15 minutes early to change clothes, remove jewelry and tie your hair.
– Please do not prevent your child from practicing as a punishment for bad behavior. Cheerleading makes a positive contribution to your child’s life. Preventing him/her from attending practice will have negative consequences for the rest of the team including the coaches.
CHILDREN'S PARTIES
– A deposit of half the estimated cost is required to reserve a birthday at Physi-K Center
– You can arrive 30 minutes in advance to prepare the party room
– We ask you to leave the party room clean when you leave
– Accompanying parents are welcome but they cannot participate in the activity without being registered and having paid the fees
OPEN GYM REGULATIONS
– To participate in our open gym sessions, participants must be registered on our online platform.
– Registration of a minor can only be done by a parent/guardian online or in the presence of their parent/guardian when registering in person.
– Children under 12 years of age must be accompanied by an adult for the duration of the activity.
– Only members and chaperones of children under the age of 12 have access to the gym during the free gym period.
– Physi-K coaches are on hand to assist participants. Seek help from a coach if needed
– It is essential to respect the hours allocated to open gym. Participants will be allowed access to the stage at the exact time of the start only and must vacate the premises at the scheduled time.
– You must use the equipment properly to avoid breakage.
– You must replace all the material you use
– Access to the Move room is forbidden
– Any person not practicing our activities in a safe manner or not respecting the rules listed above, may be expelled from the class or lose his or her authorization to access the Centre Physi-K.
